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documentation sanity checker
Documentation sanity checker
Validate key delivery documentation fields (addresses, weight, HS code, delivery date) and see a risk score before you print or upload the paperwork.
Summary
- Checks for missing or malformed fields in your delivery paperwork
- Highlights issues so you can fix them before they delay pickups
- Includes a simple risk score so teams know how urgent the fix is
- Works entirely client-side—no files uploaded
Why this matters
- Paperwork issues show up as delays and dispute risk—spotting them before a van leaves the dock keeps the schedule tidy.
- A client-side checker keeps validation fast without you needing to build a backend or upload files.
- The tool encourages consistent formats (weights, HS codes, dates) so downstream systems accept the data.
Definitions
- HS code
- A numeric code that describes the goods being shipped; mismatches can trigger customs holdups.
- Delivery date
- The promised delivery window. Missing or invalid dates delay scheduling.
Documentation sanity checker
Check paperwork before dispatch
Risk: Low
Documents look clean—the manifest can move forward.
Suggestions
- • Confirm ship-from/ship-to before printing to avoid rerouting.
- • Use consistent HS codes for recurring SKUs to prevent customs delays.
- • Capture delivery dates in ISO format (YYYY-MM-DD) for downstream systems.
Use Lynxo to run this in real life
Lynxo is delivery management software: dispatch + driver app + live tracking + proof of delivery + reporting.
- Plan routes and assign runs in a dispatch dashboard
- Send live ETA links so customers/sites are ready
- Use a driver app for stop-by-stop execution and exceptions
- Capture proof of delivery (photos, signatures, timestamps) per stop
Where this helps
- Warehouse teams double-checking BOLs before dispatch
- Drivers uploading invoices from the field
- Operations staff training new dispatchers on paperwork quality
FAQs
Do I need to upload my file?
No. You simply paste the field values into the form and the checker validates them in your browser.
What counts as malformed?
We flag missing values, numeric fields that contain text (like weight), and HS codes that don't look like short digit strings.
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